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Casual Articles - E-Mail Guidelines: Tips for Getting the Most Out of Your E-Mail Communications
A problem most freelance translators are facing with is how to receive payment. In particular: How to receive payment for small jobs. Many translation agencies are reluctant to pay small fees via wire transfer due to the transaction fees; often they will send you a check instead. And I suppose I don’t have to tell you: The banks charge an enormous commission when you come and want to cash in your check.Then along came PayPal …Basically PayPal lets you send and receive payment over the Internet. It bases its service on the existing bank and credit card networks, but it is not a bank in itself.Registering is free; all you need is an email address. Sending money is free - receiving
o Before you hit send, be sure your message is complete and is going to the right person. Sending a blank or incomplete message can be embarrassing or worse. For e-mails you originate, make the address the la
When you want someone to like you, associate yourself with something that they love. Take coffee for instance. How much of America, or the world for that matter, would still be asleep if it weren’t for this dark, smoky beverage?Now, coffee is messy without a receptacle. You can’t have coffee without a mug. Everyone knows that. Every morning a huge number of humans across the world seek solace in a mug of this steaming liquid. It makes us feel good, it wakes us up, and we consider ourselves debilitated without it.We are also happy that it isn’t scalding our laps or streaming down our chins. The good feeling we have about coffee rubs off on the receptacle. No doubt about it. Those of us who don’
o E-mail is not private. You can add all the disclaimers you want to your signature line that your e-mails are “privileged and confidential,” but the reality is, once you put something out on the internet, or even on your company’s internal system, you have no control over where it ultimately ends up and who sees it. Don’t count on simply deleting messages to protect you; most e-mail systems have automatic storage features where your e-mails could stay and eventually be recovered. No matter how much you trust the person you’re corresponding with, the best rule is to never put anything in an e-mail that you wouldn’t want on the front page of a newspaper.
o Casual is okay, sloppy is not. It’s perfectly acceptable to begin an e-mail with “Bill,” instead of “Dear Mr. Smith:”. And e-mails don’t require the structure of traditional formal written correspondence. But use correct grammar and make sure everything is spelled properly. And proofread, proofread, proofread. It’s far too easy to accidentally leave a word out and change the entire meaning of your message.
o Observe accepted e-mail etiquette. Be concise and to the point. Don’t type in all capital letters (that’s considered shouting)—but don’t type entirely in lower case, either; capitalize where appropriate. Don’t spam. Don’t forward messages or attachments without permission. Don’t forward chain letters. Don’t send or forward e-mails that contain libelous, defamatory, offensive, racist, sexist, or obscene comments.
o Before you hit send, be sure your message is complete and is going to the right person. Sending a blank or incomplete message can be embarrassing or worse. For e-mails you originate, make the address the la
Employees are a lot like cars or houses. The amount of care, attention to detail, and feelings of permanency we project toward our cars or houses is comparable to the way employees view their work relationship. Consider the analogy.Employee RentersWhen we rent a car or a house, we are less likely to spend a lot of time caring for it, nurturing it, or preserving it. On vacation, when we hit a big bump on the road, we say, “no big deal… it’s a rental.” Or if we knick the wall of our rented apartment we say, “oh well, we’ll be moving soon.” Our attention to the little details are not as precise because we know our relationship with that particular car or house is not going to last fore
o Casual is okay, sloppy is not. It’s perfectly acceptable to begin an e-mail with “Bill,” instead of “Dear Mr. Smith:”. And e-mails don’t require the structure of traditional formal written correspondence. But use correct grammar and make sure everything is spelled properly. And proofread, proofread, proofread. It’s far too easy to accidentally leave a word out and change the entire meaning of your message.
o Observe accepted e-mail etiquette. Be concise and to the point. Don’t type in all capital letters (that’s considered shouting)—but don’t type entirely in lower case, either; capitalize where appropriate. Don’t spam. Don’t forward messages or attachments without permission. Don’t forward chain letters. Don’t send or forward e-mails that contain libelous, defamatory, offensive, racist, sexist, or obscene comments.
o Before you hit send, be sure your message is complete and is going to the right person. Sending a blank or incomplete message can be embarrassing or worse. For e-mails you originate, make the address the la
The entrepreneur starting a business is extremely busy. Inspired by the dream of escaping the 9-5 work week, it is common for entrepreneurs to put in 100+ hour weeks during the startup phase. Every effort is made to ensure a profitable business in the future—from creating a catchy name to building the perfect product to orchestrating an effective marketing campaign. But in this flurry of activity, there is a strong propensity to forget something extremely important: building business relationships with other people.This tendency is further encouraged by our notion of the “lone ranger” entrepreneur. The concept of a person building a successful business alone is held in high esteem by s
o Casual is okay, sloppy is not. It’s perfectly acceptable to begin an e-mail with “Bill,” instead of “Dear Mr. Smith:”. And e-mails don’t require the structure of traditional formal written correspondence. But use correct grammar and make sure everything is spelled properly. And proofread, proofread, proofread. It’s far too easy to accidentally leave a word out and change the entire meaning of your message.
o Observe accepted e-mail etiquette. Be concise and to the point. Don’t type in all capital letters (that’s considered shouting)—but don’t type entirely in lower case, either; capitalize where appropriate. Don’t spam. Don’t forward messages or attachments without permission. Don’t forward chain letters. Don’t send or forward e-mails that contain libelous, defamatory, offensive, racist, sexist, or obscene comments.
o Before you hit send, be sure your message is complete and is going to the right person. Sending a blank or incomplete message can be embarrassing or worse. For e-mails you originate, make the address the la
There are many articles written describing the advantages to mailing your own newsletter. Few of them, however, detail how to prepare a successful one that will appeal to your clients and encourage their business. A poorly created newsletter can actually serve to drive your clients away. Follow these six easy steps to a successful company newsletter, and your business relationships will vastly improve.1. DECIDE YOUR MARKET. You must decide who will receive your newsletter. Do you want to send them to all of your clients, or just a special few? Do you want to send out multiple newsletters – one for small businesses, one for residential clients, and one for large businesses? Do you want to serve
o Observe accepted e-mail etiquette. Be concise and to the point. Don’t type in all capital letters (that’s considered shouting)—but don’t type entirely in lower case, either; capitalize where appropriate. Don’t spam. Don’t forward messages or attachments without permission. Don’t forward chain letters. Don’t send or forward e-mails that contain libelous, defamatory, offensive, racist, sexist, or obscene comments.
o Before you hit send, be sure your message is complete and is going to the right person. Sending a blank or incomplete message can be embarrassing or worse. For e-mails you originate, make the address the la
Something To Consider...If so, it is important to ask some very important questions of yourself before you make that uncertain leap into self-employment.You wake up every day and make that commute to work. Do you dream of the day when you will finally work for yourself?Every time the boss says someone must give up their plans for the good of the company, do you think about the benefits of owning your own business?If so, it is important to ask some very important questions of yourself before you make that uncertain leap into self-employment.Many dream of all the benefits of working at home, but not all take into account the sacrifices that must be made to make that dream a r
o Before you hit send, be sure your message is complete and is going to the right person. Sending a blank or incomplete message can be embarrassing or worse. For e-mails you originate, make the address the last thing you do—that way, the message can’t be sent until you’re ready. For replies, take care not to hit the “send” button prematurely. And always check to make sure the address is accurate. We may laugh at stories of people who sent messages to the wrong people, but the reality is, such errors can damage your reputation, cost you business and money, and ruin relationships.
o Remember that e-mail is not 100 percent reliable. Spam filters and system failures can cause messages to end up somewhere in cyberspace. If it’s important, request a receipt confirmation by either using the tool in your e-mail software or specifically asking the receiver to acknowledge the message.
o Use your out-of-office auto-reply if you’re not going to be able to answer e-mails promptly. If you won’t have access to your e-mail for a day or more, use an auto-reply to let people know that there will be a delay in your response. Let them know who to contact if the situation is urgent. When you are in the office, answer your e-mails as promptly as possible while still maintaining your productivity. You may, for example, want to set aside two or three times a day that you read and reply to e-mail. Stopping to read and reply each time a message comes in could mean you’ll do little else besides deal with e-mail. The other side of this is that you should understand when you don’t receive prompt replies from others. Recognize that they may be busy, in meetings, or out of the office, and be patient.
o Be cautious with abbreviations and acronyms. E-mail has spawned a language of its own, but
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