Tags |
|
|
Links |
|
|
Casual Articles - Planning a Meeting? Creating a Request for Proposal is as Easy as ABCD
This is an amazing, true story about my friend and new business partner; Joe.Just 2 ½ years ago, Joe bought an Internet Travel Service; actually a travel web site, like Expedia, Orbitz or Travelocity, for $500 and $50 monthly. However, his site was not from one of those big guys, it was a from a small start up. OK; it was actually a network marketing company selling Internet travel service. You know the drill. Instead of paying Billions of dollars on massive advertising campaigns like the big guys, they paid their Associates to spread the word about their services. Like any good net worker, Joe started telling friends, family and co-workers about his new Internet travel service.When they booked travel on his Internet travel service web site, he made a travel agent’s commission. He liked the fact that he could make money from his Internet travel service while he played, slept or worked his day job with no overhead or employees. Joe was gett
The following is a rundown of major items to include in your RFP:
• Airport Transportation
• Major arrival date
• Major departure date
• Number of attendees
• Specify whether you require individual pick-ups or group pick-ups upon arrival or departure.
• Do
Everyone in business needs information. A business owner only has so much time, so it would be easy to miss industry news that affects them, or even more devastating, they could miss an opportunity to make a profit. You can help.Make a list of your clients to keep at your desk. Also, keep directories of organizations you belong to. Review these lists frequently so you know what people do. These people are your contacts. They need your help. By helping them you also help yourself.For yourself, you should already be reading the local papers every day. In addition you should read USA Today and the Wall Street Journal. Read headlines on internet news services for breaking news as well. As you find something that affects a contact, copy or print out the information. Then you simply mail the information to your friend or client. You mail this so there is a hard copy that reaches their desk. Add a line like, “I thought you might find this useful.” Be sure to sig
STEP ONE
Begin by giving the selected vendors basic information about your meeting or group:
• Organization name
• Name of meeting
• Your name, address, telephone and fax numbers, and e-mail address
• Location of meeting (city and facility or facilities)
• Headquarters hotel, if applicable
• Dates of meeting. Be sure to point out if any of the dates are a holiday. Even if your organization doesn’t celebrate a certain holiday, a union might . . . and overtime and double-time can have a huge impact on your budget. It’s equally essential to check for holidays when planning meetings outside the United States.
• Number of attendees
• Attendee profile. The attendee profile is extremely important when putting together an RFP for services such as tours, entertainment, and theme parties. Knowing the degree to which your delegates have “been there, done that” will help the vendor come up with the most appropriate events for your group.
• Previous locations (city and facility)
• Deadline for proposals. Allow vendors at least 10 business days to help ensure that the proposals you receive will be as complete as possible.
STEP TWO
List the items for which you require pricing, and remember to be as specific as possible. Let the vendors know, for example, if you would like the audio-visual equipment priced a particular way (a la carte vs. package price per meeting room). We suggest that you provide a template for the suppliers to make their job, and yours, easier. A simple spreadsheet document will help keep all bids in a common format, enabling you to make comparisons more efficiently.
The following is a rundown of major items to include in your RFP:
• Airport Transportation
• Major arrival date
• Major departure date
• Number of attendees
• Specify whether you require individual pick-ups or group pick-ups upon arrival or departure.
• Do y
Hiring employees is a complicating and challenging management function to perform. Researches show that an interview is not a reliable tool to hire a job applicant. Hiring mistakes fall under two major categories - hiring someone who should not have been hired and not hiring someone who should have been hired. People often make these mistakes unintentionally because they have a poor recruiting and hiring strategy. A carefully designed hiring plan if implemented would attract the best available candidate for a job.Human Resource (HR) hiring tools are many, like behavioral interviewing, personality assessment, pre-employment assessment, applicant screening, checking references, etc. A lot of electronic hiring toolkits are also available. But it is always advisable to develop an in-house hiring metric as each employer's need is different. The hiring system must be designed to meet the requirements of the job and the culture of the organization. The touchsto
• Headquarters hotel, if applicable
• Dates of meeting. Be sure to point out if any of the dates are a holiday. Even if your organization doesn’t celebrate a certain holiday, a union might . . . and overtime and double-time can have a huge impact on your budget. It’s equally essential to check for holidays when planning meetings outside the United States.
• Number of attendees
• Attendee profile. The attendee profile is extremely important when putting together an RFP for services such as tours, entertainment, and theme parties. Knowing the degree to which your delegates have “been there, done that” will help the vendor come up with the most appropriate events for your group.
• Previous locations (city and facility)
• Deadline for proposals. Allow vendors at least 10 business days to help ensure that the proposals you receive will be as complete as possible.
STEP TWO
List the items for which you require pricing, and remember to be as specific as possible. Let the vendors know, for example, if you would like the audio-visual equipment priced a particular way (a la carte vs. package price per meeting room). We suggest that you provide a template for the suppliers to make their job, and yours, easier. A simple spreadsheet document will help keep all bids in a common format, enabling you to make comparisons more efficiently.
The following is a rundown of major items to include in your RFP:
• Airport Transportation
• Major arrival date
• Major departure date
• Number of attendees
• Specify whether you require individual pick-ups or group pick-ups upon arrival or departure.
• Do
Preperation is vital when conducting a successful videoconference session. Thus there are a number of steps to remember prior to the videoconference session itself:Always test the equipment before hand.The WebVideo4U software is extremely reliable but it always pays to test the software prior to the videoconference itself. There may be problems with the Internet connection, the webcam or the microphone. Better to find out in time to rectify the problem than have embarrassing delays during the videoconference itself.Double Check TimezonesThe beauty of global communication also comes with the pitfall of negotiating the different timezones. Always check the timezones, double check them and confirm with both parties to ensure that there are no embarrassing hickups.There are also several important steps to take when setting things up at your end to ensure that the videoconference runs smoothly.Camera AnglesIt seems an obvious
• Attendee profile. The attendee profile is extremely important when putting together an RFP for services such as tours, entertainment, and theme parties. Knowing the degree to which your delegates have “been there, done that” will help the vendor come up with the most appropriate events for your group.
• Previous locations (city and facility)
• Deadline for proposals. Allow vendors at least 10 business days to help ensure that the proposals you receive will be as complete as possible.
STEP TWO
List the items for which you require pricing, and remember to be as specific as possible. Let the vendors know, for example, if you would like the audio-visual equipment priced a particular way (a la carte vs. package price per meeting room). We suggest that you provide a template for the suppliers to make their job, and yours, easier. A simple spreadsheet document will help keep all bids in a common format, enabling you to make comparisons more efficiently.
The following is a rundown of major items to include in your RFP:
• Airport Transportation
• Major arrival date
• Major departure date
• Number of attendees
• Specify whether you require individual pick-ups or group pick-ups upon arrival or departure.
• Do
It’s the same old story. You don’t spend as much time together as you used to. You’re trying to get that “loving feeling” back, but, as usual, you’ve got too much on your plate. There are leads to follow, faxes to send and business trips to plan. It doesn’t leave room for much else.Fortunately, it doesn’t have to be that way. You can fall in love all over again – with your business. And doing that means that you’ll be able to spend more time at what you’re really good at – which means you’ll also be making more money! And isn’t that the whole point? But in order to do that, you’re going to need to free up some time.Here are a few tricks:· Put systems in place to save you time. Even looking for passwords or addresses can eat up valuable hours. A system can be as simple as getting into the habit of always sending new customers a thank you note. To be certain the system will work, make sure you get in the habit of inputting new customers in your marke
STEP TWO
List the items for which you require pricing, and remember to be as specific as possible. Let the vendors know, for example, if you would like the audio-visual equipment priced a particular way (a la carte vs. package price per meeting room). We suggest that you provide a template for the suppliers to make their job, and yours, easier. A simple spreadsheet document will help keep all bids in a common format, enabling you to make comparisons more efficiently.
The following is a rundown of major items to include in your RFP:
• Airport Transportation
• Major arrival date
• Major departure date
• Number of attendees
• Specify whether you require individual pick-ups or group pick-ups upon arrival or departure.
• Do
The way that you conduct yourself in a negotiation can dramatically the outcome. I've been teaching negotiating to business leaders throughout North America since 1982 and I've distilled this down to five essential principles. These principles are always at work for you and will help you smoothly get what you want:Get the Other Side to Commit FirstPower Negotiators know that you're usually better off if you can get the other side to commit to a position first. Several reasons are obvious: Their first offer may be much better than you expected. It gives you information about them before you have to tell them anything. It enables you to bracket their proposal. If they state a price first, you can bracket them, so if you end up splitting the difference, you'll get what you want. If they can get you to commit first, they can then bracket your proposal. Then if you end up splitting the difference, they get what they wanted.
The following is a rundown of major items to include in your RFP:
• Airport Transportation
• Major arrival date
• Major departure date
• Number of attendees
• Specify whether you require individual pick-ups or group pick-ups upon arrival or departure.
• Do you want the meet and greet staff stationed at the gate or in the baggage claim area?
• Type of vehicle requested (van vs. sedan)
• Is a restroom on the bus required?
• Age and capacity of buses
• Do you want driver gratuities included in the price?
• Do the vehicles meet ADA standards?
• Specify the maximum “wait time” for any individual. The shorter the wait, the higher the price since this usually requires more vehicles.
• Do you require a dispatcher at both the airport and the staging area?
• Where will the company stage the transportation?
Tours/Entertainment
• Date and time frame available for tours. Are some days unavailable for tours due to meeting activities? Do you want full-day or half-day tours on specific days during the conference?
• Profile of attendees for any specific tour or all tours (spouses or companions only, children, couples, age, etc.)
• Specific thoughts or preferences on tour options. Have museum tours been very successful with your group in the past? Do your attendees prefer more physical activities like biking or snorkeling or even city walking tours?
• Provide actual attendance figures from previous tours to illustrate the type of activities that generally do and don’t go over well with your delegates.
• Minimum number of attendees required to conduct a tour. If you want a lower minimum than most destination management companies normally require, specify this in your RFP. It will increase your per-person cost, but it may spare you from canceling a tour at the last minute due to lower participation.
• Maximum number of attendees allowed on tour
• Lunch, dinner, or snacks to be provided duri
HTTP = HTML link (for blogs, profiles,phorums):
<a href="http://www.casualarticles.com/article/37821/casualarticles-Planning-a-Meeting-Creating-a-Request-for-Proposal-is-as-Easy-as-ABCD.html">Planning a Meeting? Creating a Request for Proposal is as Easy as ABCD</a>
BB link (for phorums):
[url=http://www.casualarticles.com/article/37821/casualarticles-Planning-a-Meeting-Creating-a-Request-for-Proposal-is-as-Easy-as-ABCD.html]Planning a Meeting? Creating a Request for Proposal is as Easy as ABCD[/url]
Related Articles:
How Does Team Motivation Increase Productivity?
How Database Approach Differs from Traditional File System Concepts?
Give Your Powerpoint Punch With Great Images - 8 Steps To Preparing Your Images
Bookmark it:
|