Expecting Your Staff to Multitask? It's Not Necessarily a Good Idea
Multitasking became a popular corporate buzzword in the mid-nineties, and now job ads routinely include the phrase "ability to multitask." For both support staff and management, juggling multiple responsibilities in the course of a day is expected, and employees who don't succeed in this juggling act rarely last long.However, more and more informati

Managing Your Career Change
What really does not change in the world is the need for change. It is this bug in you or the environment around you which is constantly after you for a change. If one changes her career 3-4 times in her life time, that much she needs to carefully manage her career change. Mind you, career change is synonymous to changing boats in the middle of a storm.Purchasing functions typically control a large portion of organizations costs both in spend and overhead– their function is typically to purchase materials and services for use in either manufacturing or for direct resale. A typical purchasing team will manage a number of suppliers and act as the interface to these for the business, where materials are required.

Business improvement activities can bring significant benefits to companies through either lowering overhead or costs and improving efficiency. Purchasing functions are not isolated from this and there are many projects that can be undertaken within procurement to deliver additional value to their parent organizations.

In this article we look at 5 improvement ideas for purchasing teams to try out in 2007.

1. Get Leaner

Purchasing teams are renowned for being bureaucratic – from requisition and authorization through to eventual distribution – processes can be “paper” intensive and overtly complicated. In 2007 why not set about dusting down your business processes and cutting the fat – look for excessive steps - are 3 signatures on every Purchase order really required? Analyze your processes end to end – what adds value – what doesn’t – what can be cut out or automated?

2. Assess Training needs

The CIPS organization suggest a toolkit for anyone involved in purchasing – this contains fundamentals on Purchasing, Negotiation, Relationship Management, Contract Management to name but a few – take a good look at your team – does everyone have the right skills? Correctly trained staff help lower business risks (correct T&C’s for example) and get more done quicker.

3. Visit your suppliers

Any idea who your top 10 suppliers are? When did you last visit them? Relationships with your major suppliers can be crucial to your success – why not set up a quarterly review with your major suppliers – use these to assess performance – discuss capabilities and future requirements – closer collaboration will reap rewards.

4. Know your customer

Badger your sales team to get you involved with your end customer – knowing what they think of the products that you help put together can be vital in making purchasing decisions – are they happy with the quality of your products – what projects do they have coming up (how does

overhead or costs and improving efficiency. Purchasing functions are not isolated from this and there are many projects that can be undertaken within procurement to deliver additional value to their parent organizations.

In this article we look at 5 improvement ideas for purchasing teams to try out in 2007.

1. Get Leaner

Purchasing teams are renowned for being bureaucratic – from requisition and authorization through to eventual distribution – processes can be “paper” intensive and overtly complicated. In 2007 why not set about dusting down your business processes and cutting the fat – look for excessive steps - are 3 signatures on every Purchase order really required? Analyze your processes end to end – what adds value – what doesn’t – what can be cut out or automated?

2. Assess Training needs

The CIPS organization suggest a toolkit for anyone involved in purchasing – this contains fundamentals on Purchasing, Negotiation, Relationship Management, Contract Management to name but a few – take a good look at your team – does everyone have the right skills? Correctly trained staff help lower business risks (correct T&C’s for example) and get more done quicker.

3. Visit your suppliers

Any idea who your top 10 suppliers are? When did you last visit them? Relationships with your major suppliers can be crucial to your success – why not set up a quarterly review with your major suppliers – use these to assess performance – discuss capabilities and future requirements – closer collaboration will reap rewards.

4. Know your customer

Badger your sales team to get you involved with your end customer – knowing what they think of the products that you help put together can be vital in making purchasing decisions – are they happy with the quality of your products – what projects do they have coming up (how does

esses can be “paper” intensive and overtly complicated. In 2007 why not set about dusting down your business processes and cutting the fat – look for excessive steps - are 3 signatures on every Purchase order really required? Analyze your processes end to end – what adds value – what doesn’t – what can be cut out or automated?

2. Assess Training needs

The CIPS organization suggest a toolkit for anyone involved in purchasing – this contains fundamentals on Purchasing, Negotiation, Relationship Management, Contract Management to name but a few – take a good look at your team – does everyone have the right skills? Correctly trained staff help lower business risks (correct T&C’s for example) and get more done quicker.

3. Visit your suppliers

Any idea who your top 10 suppliers are? When did you last visit them? Relationships with your major suppliers can be crucial to your success – why not set up a quarterly review with your major suppliers – use these to assess performance – discuss capabilities and future requirements – closer collaboration will reap rewards.

4. Know your customer

Badger your sales team to get you involved with your end customer – knowing what they think of the products that you help put together can be vital in making purchasing decisions – are they happy with the quality of your products – what projects do they have coming up (how does

on Purchasing, Negotiation, Relationship Management, Contract Management to name but a few – take a good look at your team – does everyone have the right skills? Correctly trained staff help lower business risks (correct T&C’s for example) and get more done quicker.

3. Visit your suppliers

Any idea who your top 10 suppliers are? When did you last visit them? Relationships with your major suppliers can be crucial to your success – why not set up a quarterly review with your major suppliers – use these to assess performance – discuss capabilities and future requirements – closer collaboration will reap rewards.

4. Know your customer

Badger your sales team to get you involved with your end customer – knowing what they think of the products that you help put together can be vital in making purchasing decisions – are they happy with the quality of your products – what projects do they have coming up (how does

rly review with your major suppliers – use these to assess performance – discuss capabilities and future requirements – closer collaboration will reap rewards.

4. Know your customer

Badger your sales team to get you involved with your end customer – knowing what they think of the products that you help put together can be vital in making purchasing decisions – are they happy with the quality of your products – what projects do they have coming up (how does this meet your supplier profile), Do they have any problems that you may be able to influence.

5. Measure, Measure, Measure

Understand your performance – the adage “you cant manage what you can’t see” is truer today than it’s ever been – understand your spend profile, know your commodities – understand your supplier delivery performance – Speak to your IT department – get hold of that data and know your business - make it accessible to your team– you might be surprised what you might find.