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  • Casual Articles - Make Your Fundraising Appeal Letters More Personal With Best Date Format (See Samples and Examples)

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    Are your fundraising letters impersonal by mistake? That depends on how you date them. Some dates are more personal than others. Here’s what I mean.

    06/09/2006
    If you want your direct mail appeal letter to look like it was generated by a machine, use this date format. This one is especially problematic if you are in Canada with donors the United States, or vice versa. Readers who look over your letter years from now won’t be sure if your date means the 6th of September or the 9th of June.

    September 2006
    If you want your donation request letter to look impersonal, use this date format. It’s the format used by monthly newsletter publishers, and so it makes your letter appear mass-produced.

    6 September, 2006
    This is better. Use this format to show that your fundraising letter was composed (or at least mailed) on a particular date (the rest of your letter will show that the letter was mailed to a particular person, for a particular reason).

    Wednesday, 6 September, 2006
    Use this format to make your letter even more personal. Since we tend to refer to days of the week by name and not by date (people say, “I emailed you on Monday” rather than “I emailed you on the 4th”), putting the day into your date makes your letter more personal and easier to refer to. Your

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    e this date format. This one is especially problematic if you are in Canada with donors the United States, or vice versa. Readers who look over your letter years from now won’t be sure if your date means the 6th of September or the 9th of June.

    September 2006
    If you want your donation request letter to look impersonal, use this date format. It’s the format used by monthly newsletter publishers, and so it makes your letter appear mass-produced.

    6 September, 2006
    This is better. Use this format to show that your fundraising letter was composed (or at least mailed) on a particular date (the rest of your letter will show that the letter was mailed to a particular person, for a particular reason).

    Wednesday, 6 September, 2006
    Use this format to make your letter even more personal. Since we tend to refer to days of the week by name and not by date (people say, “I emailed you on Monday” rather than “I emailed you on the 4th”), putting the day into your date makes your letter more personal and easier to refer to. You

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    6
    If you want your donation request letter to look impersonal, use this date format. It’s the format used by monthly newsletter publishers, and so it makes your letter appear mass-produced.

    6 September, 2006
    This is better. Use this format to show that your fundraising letter was composed (or at least mailed) on a particular date (the rest of your letter will show that the letter was mailed to a particular person, for a particular reason).

    Wednesday, 6 September, 2006
    Use this format to make your letter even more personal. Since we tend to refer to days of the week by name and not by date (people say, “I emailed you on Monday” rather than “I emailed you on the 4th”), putting the day into your date makes your letter more personal and easier to refer to. You

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    show that your fundraising letter was composed (or at least mailed) on a particular date (the rest of your letter will show that the letter was mailed to a particular person, for a particular reason).

    Wednesday, 6 September, 2006
    Use this format to make your letter even more personal. Since we tend to refer to days of the week by name and not by date (people say, “I emailed you on Monday” rather than “I emailed you on the 4th”), putting the day into your date makes your letter more personal and easier to refer to. You

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    make your letter even more personal. Since we tend to refer to days of the week by name and not by date (people say, “I emailed you on Monday” rather than “I emailed you on the 4th”), putting the day into your date makes your letter more personal and easier to refer to. Your reader doesn’t have to figure out what day of the week the 6th of September is, since you tell her it is Wednesday.

    Wednesday morning, 6 September, 2006
    This one may look contrived. And it can be. But if you want your letter to look as personal and real as possible, and if your reader won’t think this is fake (and if it isn’t fake), mention the time of day you are writing. A letter dated “3:46 am, 6 September, 2006,” for example, would stand out. Why, after all, did the executive director sit down at such an early hour to write to me?

    Only use this format if the time of day is relevant, and if you actually wrote the letter at that time. You shouldn’t lie about the time of composition any more than you should lie about anything else in your letter. Honesty is always the best policy.

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