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  • Casual Articles - How Donor's Needs Affect The Reading of Fund Raising Letters

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    Donors need lots of information to be persuaded to send gifts by mail.

    They may say they want to read only short letters, but what they really crave are answers to their questions. And questions produce doubt or disinterest, the parents of inaction. If it takes an extra page or two to answer every question you can anticipate, increase the budget and stifle your natural tendency to keep your message short and sweet. The results will vindicate you.

    Donors are skeptical.

    It is best to head them off at the pass by volunteering information about the unique character, the impact and the cost-effectiveness of your work. And they want proof you're really doing the things you say you are doing. Abundant details - facts - will get that point across.

    An appeal is too long only if it does not convey the information that donors want.

    Human interests sells - and probably doubly so in human service appeals. A story, especially about children, is a great way to humanize a fund raising letter.

    If there's a way to misunderstand your message, donors will find it. They will miss important points if you do not emphasize them. They will be thrown off by awkward transitions, unfamiliar words, poor word choices and attempts to gloss over details. Words matter. Format and design affect understanding. In a fund raising letter, the only tools you have are words, numbers, typography, pictures, paper

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    wo to answer every question you can anticipate, increase the budget and stifle your natural tendency to keep your message short and sweet. The results will vindicate you.

    Donors are skeptical.

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    An appeal is too long only if it does not convey the information that donors want.

    Human interests sells - and probably doubly so in human service appeals. A story, especially about children, is a great way to humanize a fund raising letter.

    If there's a way to misunderstand your message, donors will find it. They will miss important points if you do not emphasize them. They will be thrown off by awkward transitions, unfamiliar words, poor word choices and attempts to gloss over details. Words matter. Format and design affect understanding. In a fund raising letter, the only tools you have are words, numbers, typography, pictures, pape

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    ue character, the impact and the cost-effectiveness of your work. And they want proof you're really doing the things you say you are doing. Abundant details - facts - will get that point across.

    An appeal is too long only if it does not convey the information that donors want.

    Human interests sells - and probably doubly so in human service appeals. A story, especially about children, is a great way to humanize a fund raising letter.

    If there's a way to misunderstand your message, donors will find it. They will miss important points if you do not emphasize them. They will be thrown off by awkward transitions, unfamiliar words, poor word choices and attempts to gloss over details. Words matter. Format and design affect understanding. In a fund raising letter, the only tools you have are words, numbers, typography, pictures, pape

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    Human interests sells - and probably doubly so in human service appeals. A story, especially about children, is a great way to humanize a fund raising letter.

    If there's a way to misunderstand your message, donors will find it. They will miss important points if you do not emphasize them. They will be thrown off by awkward transitions, unfamiliar words, poor word choices and attempts to gloss over details. Words matter. Format and design affect understanding. In a fund raising letter, the only tools you have are words, numbers, typography, pictures, pape

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    phasize them. They will be thrown off by awkward transitions, unfamiliar words, poor word choices and attempts to gloss over details. Words matter. Format and design affect understanding. In a fund raising letter, the only tools you have are words, numbers, typography, pictures, paper and ink. Use them all wisely; you have no other way to establish your credibility by mail.

    Raising money by mail is endlessly tricky business and no amount of knowledge will equip a fundraiser to avoid occasional unpleasant surprises. But experience, insight and market research like a focus group can help narrow the uncertainties and enlarge the odds of success.

    Focus groups may not be cost-effective for your organization and they're certainly not needed for every fund raising letter, but friends, family and co-workers can informally evaluate your writing and the design of your package. That way, you too might find you are achieving the effect you thought you were.

    Usually we get not more than 20 -30 seconds of the donor's time spent on our mail. During this short time period this person either finds something for his or her benefit or the mail goes into a trash can. We can divide the crucial first twenty seconds into three phases:

    Phase One, before the envelope is opened - eight seconds on average. During this time, recipients turn over the envelope, note how it's addressed, read the return address and

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