Seating Arrangements

The standard hotel set up for seating is theatre style with a centre aisle, set square with about 20% more seating that you need, based on your audience expectations.

1. A centre aisle means that the speaker stands in front of empty space, or more often a projector, with the audience split to right and left. Theatre style means that the audience cannot interact or even see each other and they also tend to fill up from the back. More seats means that people spread out and the room feels empty, i.e. unsuccessful.
2. The larger the audience the more likely you will have to use theatre style – but try a herring-bone or semi circle shape with no centre aisle. Instead have two aisles, one either side.
3. If you expect 100 people set out 90 seats and have the extras on th
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   er of times that I attend a meeting either as a guest speaker or audience member to find that the meeting planner or speaker has not bothered to think beyond this standard room set-up which is often quite hostile to the audience.

   Seating Arrangements

   The standard hotel set up for seating is theatre style with a centre aisle, set square with about 20% more seating that you need, based on your audience expectations.

   1. A centre aisle means that the speaker stands in front of empty space, or more often a projector, with the audience split to right and left. Theatre style means that the audience cannot interact or even see each other and they also tend to fill up from the back. More seats means that people spread out and the room feels empty, i.e. unsuccessful.
   2. The larger the audience the more likely you will have to use theatre style – but try a herring-bone or semi circle shape with no centre aisle. Instead have two aisles, one either side.
   3. If you expect 100 people set out 90 seats and have the extras on t
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      >The standard hotel set up for seating is theatre style with a centre aisle, set square with about 20% more seating that you need, based on your audience expectations.
      1. A centre aisle means that the speaker stands in front of empty space, or more often a projector, with the audience split to right and left. Theatre style means that the audience cannot interact or even see each other and they also tend to fill up from the back. More seats means that people spread out and the room feels empty, i.e. unsuccessful.
      2. The larger the audience the more likely you will have to use theatre style – but try a herring-bone or semi circle shape with no centre aisle. Instead have two aisles, one either side.
      3. If you expect 100 people set out 90 seats and have the extras on t
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         ojector, with the audience split to right and left. Theatre style means that the audience cannot interact or even see each other and they also tend to fill up from the back. More seats means that people spread out and the room feels empty, i.e. unsuccessful.
      4. The larger the audience the more likely you will have to use theatre style – but try a herring-bone or semi circle shape with no centre aisle. Instead have two aisles, one either side.
      5. If you expect 100 people set out 90 seats and have the extras on t
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      6. The larger the audience the more likely you will have to use theatre style – but try a herring-bone or semi circle shape with no centre aisle. Instead have two aisles, one either side.
      7. If you expect 100 people set out 90 seats and have the extras on the side – let the room fill up, then bring in the spare seats for the late comers. This creates a great sense of the meeting exceeding expectations.
      8. If you get less bookings than expected for a meeting which will result in an empty space problem – switch to classroom (rows of tables) or cabaret style (round or square tables) layout. Bringing tables into the room fills it up and helps to convey the feeling of success.
      9. If your workshop seminar style is interactive seriously consider a cabaret style or horse shoe style set up. Each has its benefits, but they share the fact that the audience can see each other and interact. People will simply interact more is the room layout is designed to encourage it. Numbers in attendance often dictate which style to use – Horseshoe is not really practical for more than about thirty and cabaret is not really practical for less than about fifteen, but don’t take either as unbreakable rules – be creative.
      10. Above all – think about the room set up as an essential part of the programme, and be c