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Casual Articles - Turning a Difficult Customer into a Customer that Comes Back
Types Of Answering ServiceAnswering services have been around for years, but with the rise in multilateral corporations and self-employment, they have mushroomed to meet ever rising needs. The lack of an answering service can have a serious impact on one-man businesses as important calls are missed. In the beginning, answering services only took messages after business hours and relayed them to the relevant parties.Outsourced telephones/fax services
Companies and individuals, especially freelancers and the self-employed, use answering services to take their calls and make their appointments. Some answering services are set up so that calls to the business’s number are automatically forwarded to the answering service. Th will only inflame the situation.
Do not blame your company, or say “it’s a common problem”, not only will this annoy the customer more, but you open your company up to litigation or bad press.Now The Must Do’s
-
Be polite at all times.
-
Move to a quieter area of the store if possible – letting them know it is so that you can give them your total attention.
-
If possible sit down with them – it is much harder to be annoyed when sitting and it also shows that you are there to
spend time talking to them.
-
Give them your name and assure them that you are able to solve their problem.
-
Be confident and project a
Back to the BasicsIt is one of the most beautiful compensations of life, that no man can sincerely try to help another without helping himself. - Ralph Waldo EmersonThere are many things that lead to success in life and in business. One is the development of good character traits, especially honesty.Did you know...That a twenty year study conducted at Harvard concluded that parents who want their children to succeed in life will teach them strong moral values?Or that the late J. P. Morgan once said that character was the best bank collateral?Or that William Lake is quoted as saying, One of the most important lessons that experience teaches is that o I really hate it when things don’t go as they should and you have to spend time and effort sorting it out. I have hanging onto a phone line being told that “my call is important”, when I have far better
things to do.
Many companies are turning away possible loyal customers, because they do not know how to turn a complaining customer into a thankful customer who will come back to buy from you again. Here’s our suggestion.
Firstly, I think that you have to put yourself in your customer’s shoes – why do they consider it necessary to come into the store to complain? Then ask yourself, what will resolve your customer’s problems?
If someone is angry or upset, it is because they feels injured or cheated in some way. Your job is to let the customer vent and to listen attentively in order to understand the source of that frustration. When you do that, you send the message that you care about then and their problems.
If you treat the customer politely, understand what their problem is and give some kind of resolution to their woes – then you will have a happy customer again. Realistically though there are always some people who just like to complain or are complaining in order to gain something.
Firstly the No No’s
-
Don’t lecture or talk down to your customer. I was once turned from annoyed to absolutely furious when instead of a refund for a fault on their side – I received a lecture on what I should
have done instead.
-
Don’t promise things that you cannot produce – this will only escalate the problem.
-
Don’t be a “jobsworth” – that is don’t suck the air through your teeth and say – “can’t do that – it’s more than my
job is worth”. Your role is to find a solution to the problem that your customer has.
-
Don’t stand over your customer – especially if you are a man talking to a woman or anyone talking to an elderly customer. This is intimidating.
-
Alternatively don’t be too timid either – they want to know that you are empowered to solve the problem. Also bullies
will only feel that they can be more demanding.
-
Do not lose your temper, become abusive or difficult, no matter how tempting – this will only escalate the problem.
-
Don't try and cut them off, don't urge them to calm down, switch off from what they are saying, instead, listen carefully to what the problem is.
-
Anger is a natural, self-defensive reaction to a perceived wrong. If there is a problem with your company’s product or service, some frustration and disappointment is justified. Don’t fuel their anger by not understanding the complaint or not seeming to want to solve it.
-
Do not question their understanding of the problem or question as to whether they have the correct dates/time/figures etc. Seeming to place blame onto the customer will only inflame the situation.
-
Do not blame your company, or say “it’s a common problem”, not only will this annoy the customer more, but you open your company up to litigation or bad press.
Now The Must Do’s
-
Be polite at all times.
-
Move to a quieter area of the store if possible – letting them know it is so that you can give them your total attention.
-
If possible sit down with them – it is much harder to be annoyed when sitting and it also shows that you are there to
spend time talking to them.
-
Give them your name and assure them that you are able to solve their problem.
-
Be confident and project a
Brainstorming To Create New IdeasBrainstorming is one of the oldest of the modern creative thinking techniques. Originally developed in 1941 by Alex F Osborn, it was first called "thinking up". Later Alex Osborn coined the term "Brainstorming". Brainstorming is primarily a technique of using ideas from a group of people to provide ongoing stimulation to that group in order to create more ideas. These ideas are then combined or developed into a practical answer to a challenge that was presented to the group at the beginning of the brainstorming session.One of the key concepts of brainstorming is that no criticism is allowed during the session. In fact, wild and unusual ideas are encouraged, in part because some of these odd s ed in some way. Your job is to let the customer vent and to listen attentively in order to understand the source of that frustration. When you do that, you send the message that you care about then and their problems.
If you treat the customer politely, understand what their problem is and give some kind of resolution to their woes – then you will have a happy customer again. Realistically though there are always some people who just like to complain or are complaining in order to gain something.
Firstly the No No’s
-
Don’t lecture or talk down to your customer. I was once turned from annoyed to absolutely furious when instead of a refund for a fault on their side – I received a lecture on what I should
have done instead.
-
Don’t promise things that you cannot produce – this will only escalate the problem.
-
Don’t be a “jobsworth” – that is don’t suck the air through your teeth and say – “can’t do that – it’s more than my
job is worth”. Your role is to find a solution to the problem that your customer has.
-
Don’t stand over your customer – especially if you are a man talking to a woman or anyone talking to an elderly customer. This is intimidating.
-
Alternatively don’t be too timid either – they want to know that you are empowered to solve the problem. Also bullies
will only feel that they can be more demanding.
-
Do not lose your temper, become abusive or difficult, no matter how tempting – this will only escalate the problem.
-
Don't try and cut them off, don't urge them to calm down, switch off from what they are saying, instead, listen carefully to what the problem is.
-
Anger is a natural, self-defensive reaction to a perceived wrong. If there is a problem with your company’s product or service, some frustration and disappointment is justified. Don’t fuel their anger by not understanding the complaint or not seeming to want to solve it.
-
Do not question their understanding of the problem or question as to whether they have the correct dates/time/figures etc. Seeming to place blame onto the customer will only inflame the situation.
-
Do not blame your company, or say “it’s a common problem”, not only will this annoy the customer more, but you open your company up to litigation or bad press.
Now The Must Do’s
-
Be polite at all times.
-
Move to a quieter area of the store if possible – letting them know it is so that you can give them your total attention.
-
If possible sit down with them – it is much harder to be annoyed when sitting and it also shows that you are there to
spend time talking to them.
-
Give them your name and assure them that you are able to solve their problem.
-
Be confident and project a
A Difficult Life for Single Mothers With a CareerWe hear how difficult it can be to be a single mother and hold a career. A few fathers may have this problem so it applies equally to all those single fathers out there as well. Few of us know really how many hurdles these woman (single parents) have to go through in order to advance in their careers. Hurdles often include skills, wages and competing interests.The Department of Labor states that about 69% of all single mothers are working. This number shows some indication of decline as the economy sours. Since such woman have competing interests, have more problems, often less skills, and must balance between work & family they are typically one of the first groups to lose their jobs. Even while ecture on what I should
have done instead. -
Don’t promise things that you cannot produce – this will only escalate the problem.
-
Don’t be a “jobsworth” – that is don’t suck the air through your teeth and say – “can’t do that – it’s more than my
job is worth”. Your role is to find a solution to the problem that your customer has.
-
Don’t stand over your customer – especially if you are a man talking to a woman or anyone talking to an elderly customer. This is intimidating.
-
Alternatively don’t be too timid either – they want to know that you are empowered to solve the problem. Also bullies
will only feel that they can be more demanding.
-
Do not lose your temper, become abusive or difficult, no matter how tempting – this will only escalate the problem.
-
Don't try and cut them off, don't urge them to calm down, switch off from what they are saying, instead, listen carefully to what the problem is.
-
Anger is a natural, self-defensive reaction to a perceived wrong. If there is a problem with your company’s product or service, some frustration and disappointment is justified. Don’t fuel their anger by not understanding the complaint or not seeming to want to solve it.
-
Do not question their understanding of the problem or question as to whether they have the correct dates/time/figures etc. Seeming to place blame onto the customer will only inflame the situation.
-
Do not blame your company, or say “it’s a common problem”, not only will this annoy the customer more, but you open your company up to litigation or bad press.
Now The Must Do’s
-
Be polite at all times.
-
Move to a quieter area of the store if possible – letting them know it is so that you can give them your total attention.
-
If possible sit down with them – it is much harder to be annoyed when sitting and it also shows that you are there to
spend time talking to them.
-
Give them your name and assure them that you are able to solve their problem.
-
Be confident and project a
Recruitment – An International IndustryFinding a great job is not as easy as it seems – farming off your curriculum vitae to any one who will read it, going for interviews at sometimes rather inappropriate companies and then there’s that stressful period waiting for the phone to ring with offers of employment. Sometimes it is just as difficult for those offering employment as it is for those seeking it. Finding the best qualified, most suitable candidate is by no means an easy feat. Recruitment agencies assist both clients and candidates in finding what they need.Recruitment AgenciesInternational recruitment agencies have always played a part in the se your temper, become abusive or difficult, no matter how tempting – this will only escalate the problem.-
Don't try and cut them off, don't urge them to calm down, switch off from what they are saying, instead, listen carefully to what the problem is.
-
Anger is a natural, self-defensive reaction to a perceived wrong. If there is a problem with your company’s product or service, some frustration and disappointment is justified. Don’t fuel their anger by not understanding the complaint or not seeming to want to solve it.
-
Do not question their understanding of the problem or question as to whether they have the correct dates/time/figures etc. Seeming to place blame onto the customer will only inflame the situation.
-
Do not blame your company, or say “it’s a common problem”, not only will this annoy the customer more, but you open your company up to litigation or bad press.
Now The Must Do’s
-
Be polite at all times.
-
Move to a quieter area of the store if possible – letting them know it is so that you can give them your total attention.
-
If possible sit down with them – it is much harder to be annoyed when sitting and it also shows that you are there to
spend time talking to them.
-
Give them your name and assure them that you are able to solve their problem.
-
Be confident and project a
Construction Job Market In 2007Construction industry is related to the building and assembling of any structure on site. Many people think of construction as one thing, but it's a series of tasks which combine to make one project. In a normal construction project, there is a project manager which oversees the specific operation, as well as subcontractors like painters and carpenters as well as internal employees. The whole operation is headed by someone titled the construction manager.There are three main types of construction: building construction, residential construction, and heavy/highway construction. Building construction refers to adding another structure to real property. The majority of building construction is s will only inflame the situation. -
Do not blame your company, or say “it’s a common problem”, not only will this annoy the customer more, but you open your company up to litigation or bad press.
Now The Must Do’s
-
Be polite at all times.
-
Move to a quieter area of the store if possible – letting them know it is so that you can give them your total attention.
-
If possible sit down with them – it is much harder to be annoyed when sitting and it also shows that you are there to
spend time talking to them.
-
Give them your name and assure them that you are able to solve their problem.
-
Be confident and project a confident, caring attitude.
-
Put yourself in the customer's place and try to see the situation from their perspective.
Spend the first minutes of the conversation listening and being seen to listen. -
Once they have given you the details – summarize them back to them to show that you have understood.
-
If you do not understand what the problem is – ask leading questions so that you do.
-
At this point your customer should be a little calmer and understanding that you are there to solve the problem for them.
-
Apologize, emphasize and solve the problem.
-
If it is a problem that is easily solved – such as a faulty item then offer a refund or exchange (depending upon your store policy) then solve it very quickly and with good grace and an apology!
-
Offer a solution to the problem giving details of what you can do, when you will do it by. If it is not an immediately solvable problem then give an estimated time as to when it will be solved and take your customer’s contact details.
-
If store policy states that you cannot refund, make good or exchange, then find some other way of compensating them such as priority service, gift wrapping, credit notes etc. If this is not possible politely explain why you cannot resolve the problem.
-
SOLVE THE PROBLEM. Make the calls, contact the staff etc.
-
Follow up with the customer as promised, giving updates as necessary.
-
MOST IMPORTANTLY: Make the customer feel important, cared for and looked after. Let them know you are working hard to get their problem fixed.
-
Thank them for their patience and understanding and assure them that you would love to see them back as customers.
REMEMBER: It is not whether or not you have a problem, or even what the problem is – the mark of a good business is
how you solve the problems!
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