her a totally destructive force or a device which has helped to create a better life (physics and energy as examples). This is exactly the potential a ringing telephone has to your organization-destruction or harmony. Everyone in your organization has a responsibility to use the telephone in a professional manner every single time they answer it, transfer calls, put people on hold and take messages.

Answering

A calm, courteous tone of voice helps. People don't

So, we're heading for tough times! Why? Because if we are told something often enough (by opposition politicians, bankers, debt collection agencies, economists, your next door neighbor, taxi drivers, stock market analysts and journalists) we are going to believe it - it becomes a self fulfilling prophesy.

Well, whatever the economic outlook - real or imagined - over the next year, perhaps it is time to assess how you are currently gaining business, what you will need to do to keep it and continue growing even when all around you are crying 'tough times' and are discounting madly, dropping services, slashing costs and 'downsizing' (one of my personally most hated words straight out of the 80's).

Never mind what the market is doing, what are you doing?

Look closely at how you use your telephone.

There are three key areas that senior people in any organization simply must consider when analyzing the awesome power of the telephone:

1. How can everyone in the organization use the telephone as a customer service tool, not just an inconvenient interruption to their work?

2. How can we make our customer service department more responsive as opposed to reactive?

3. How can we become more proactive in telephone use, and contact our customers on a planned, systematic basis?

Let me be blunt. The telephone is a more dynamic resource than any e-commerce, direct mail, advertising or promotion strategy you will ever devise. At the very least, it is the equal to any of them, at best the telephone and the people who use it) can drive each of the above-mentioned campaigns and add 20-50% more revenue to your bottom line.

Used effectively, the telephone is a prime tool in building customer relationships and loyalty.

Let's look at the first two areas, mentioned above:

Everyone in your organization becomes a 'Director of First Impressions'

The atom was split in 1944 and since then has become either a totally destructive force or a device which has helped to create a better life (physics and energy as examples). This is exactly the potential a ringing telephone has to your organization-destruction or harmony. Everyone in your organization has a responsibility to use the telephone in a professional manner every single time they answer it, transfer calls, put people on hold and take messages.

Answering

A calm, courteous tone of voice helps. People don't

wing even when all around you are crying 'tough times' and are discounting madly, dropping services, slashing costs and 'downsizing' (one of my personally most hated words straight out of the 80's).

Never mind what the market is doing, what are you doing?

Look closely at how you use your telephone.

There are three key areas that senior people in any organization simply must consider when analyzing the awesome power of the telephone:

1. How can everyone in the organization use the telephone as a customer service tool, not just an inconvenient interruption to their work?

2. How can we make our customer service department more responsive as opposed to reactive?

3. How can we become more proactive in telephone use, and contact our customers on a planned, systematic basis?

Let me be blunt. The telephone is a more dynamic resource than any e-commerce, direct mail, advertising or promotion strategy you will ever devise. At the very least, it is the equal to any of them, at best the telephone and the people who use it) can drive each of the above-mentioned campaigns and add 20-50% more revenue to your bottom line.

Used effectively, the telephone is a prime tool in building customer relationships and loyalty.

Let's look at the first two areas, mentioned above:

Everyone in your organization becomes a 'Director of First Impressions'

The atom was split in 1944 and since then has become either a totally destructive force or a device which has helped to create a better life (physics and energy as examples). This is exactly the potential a ringing telephone has to your organization-destruction or harmony. Everyone in your organization has a responsibility to use the telephone in a professional manner every single time they answer it, transfer calls, put people on hold and take messages.

Answering

A calm, courteous tone of voice helps. People don't

he telephone as a customer service tool, not just an inconvenient interruption to their work?

How can we make our customer service department more responsive as opposed to reactive?

How can we become more proactive in telephone use, and contact our customers on a planned, systematic basis?

Let me be blunt. The telephone is a more dynamic resource than any e-commerce, direct mail, advertising or promotion strategy you will ever devise. At the very least, it is the equal to any of them, at best the telephone and the people who use it) can drive each of the above-mentioned campaigns and add 20-50% more revenue to your bottom line.

Used effectively, the telephone is a prime tool in building customer relationships and loyalty.

Let's look at the first two areas, mentioned above:

Everyone in your organization becomes a 'Director of First Impressions'

The atom was split in 1944 and since then has become either a totally destructive force or a device which has helped to create a better life (physics and energy as examples). This is exactly the potential a ringing telephone has to your organization-destruction or harmony. Everyone in your organization has a responsibility to use the telephone in a professional manner every single time they answer it, transfer calls, put people on hold and take messages.

Answering

A calm, courteous tone of voice helps. People don't

t is the equal to any of them, at best the telephone and the people who use it) can drive each of the above-mentioned campaigns and add 20-50% more revenue to your bottom line.

Used effectively, the telephone is a prime tool in building customer relationships and loyalty.

Let's look at the first two areas, mentioned above:

Everyone in your organization becomes a 'Director of First Impressions'

The atom was split in 1944 and since then has become either a totally destructive force or a device which has helped to create a better life (physics and energy as examples). This is exactly the potential a ringing telephone has to your organization-destruction or harmony. Everyone in your organization has a responsibility to use the telephone in a professional manner every single time they answer it, transfer calls, put people on hold and take messages.

Answering

A calm, courteous tone of voice helps. People don't

her a totally destructive force or a device which has helped to create a better life (physics and energy as examples). This is exactly the potential a ringing telephone has to your organization-destruction or harmony. Everyone in your organization has a responsibility to use the telephone in a professional manner every single time they answer it, transfer calls, put people on hold and take messages.

Answering

A calm, courteous tone of voice helps. People don't like abrasive tones, sounds of food being masticated or being told to 'hang on'. Speed of response counts and answering work colleagues' extensions counts too-anything to make life easier for the caller.

Consistency is the key-for everyone.

Transferring

Take a little time with callers; find out what they really want and who they need to talk to. Then, connect both parties rather than get rid of the caller in the quickest way. I call this 'clunking' - 'can I speak to your accounts dep...' - 'CLUNK!'

The other thing customers really hate is being put through to the wrong person or department and then sent on the 'transfer shuffle' where they are given the privilege of listening to music/a sales pitch/nothing at all or your employee telling them 'not my department, I'll just transfer you' - to the next extension and the next uncaring employee.

On Hold

Don't do it. Don't leave callers on hold for more than 20 seconds. Offer them options, take personal responsibility, get their number and phone them back within an agreed timeframe.

Customers really hate waiting. They will pay a little more if they know they will get prompt service-part of that equation is not being kept on hold.

Message Taking

A lot of business is lost because people don't take proper messages or fail to pass them on.

This is not rocket science here; however, a significant number of company employees do not take messages correctly. This causes lost time, lost productivity and lost business - for the sake of a few more questions to confirm correct details.

Is the above happening in your company? Do you phone in, from time to time, to check out how the telephone is utilised - as a business builder or business destroyer?

Everyone within your organisation has a responsibility to be an effective Director of First Impressions, utilising the power of the telephone