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Casual Articles - How to Write a Simple Job Description
Proper preparation for the sale of your business is one of the most important things you can do. If you were selling your car, you'd probably vacuum the inside and wash and polish the outside in the hope of selling it faster, or getting a few hundred dollars more-or both. In a competitive business sales environment and a world of ever more savvy buyers, it's more important than ever that you put a little "polish" on your business as well when it's time to sell. Start by putting yourself in the shoes of a potential buyer and ask yourself, "What can I do to make this business more attractive?" You, the seller, are an important part in the overall marketing plan, and your role starts with cleaning up your business-both physically and financially. Remember, as a seller of a business, you are now a retailer in the business for sale market, and the buyer is your customer!!!If you focus on the areas listed below, the chance of selling your business and getting the price you want will go
POSITION REPORTS TO: Administration Manager
KEY RESPONSIBILITIES:
NO: DUTIES
1. Perform reception duties including answering the telephone in a timely manner, directing client queries to the correct person, screening calls and representing the company in a professional manner.
2. Provide support to the Manager as required including compiling letters, memorandum and reports, screening incoming correspondence and arranging appointments for clients.
3. Process cheques and payment advice associated with the organisation’s creditors, debtors and invoices and other accounts payable and receivable in a timely manner.
4. In addition, you may be required to undertake a variety of tasks, both skilled and semi-skilled, or carry out some other task which is not specifically within your traditional role provided the task is within your core skill competencies and legal requirements.
CORE SKILLS:
1. Minimum of 4 years experience in an accounting firm
2. Minimum of Advanced Diploma of Accounting or other professional education approved by ABC Accounts.
3. Display a professional and courteous manner in representing the organisations core value of excellence in customer service.
4. Ability to remain calm under pres
Ever wanted to earn cash while doing your favorite hobby, such as scrapbooking? Well, you could! There are many careers available in the scrapbooking industry. If you like creating albums of memories, you can be getting paid for doing it! Think it is too good to be true? Think again! If you are imaginative, you could find a job in an instant scrapbooking industry that matches your passions.Many craft stores have jobs available in the scrapbooking industry. Stores that offer lots of different craft and hobby supplies adore having an experience person in a certain field or hobby included in their staff. If you have a passion for scrapbooking, you can be an asset to their shop and you can also draw in customers. Assistant manager positions for those with an aptitude in a popular pastime like scrapbooking often pop up as well. If you are particularly ambitious, you might want to think about starting your own scrapbooking store or franchise.Is there a particular scrapbooking product line that y
In a recent decision in a New South Wales court it was found that an employee was psychologically injured and that contributing factors such as not having a job description and controlling management behaviours were responsible. The employee was subsequently awarded $500,000.00 for psychological injury.
Not having a clear job description can lead to significant expense, declining morale and uncertainty. In this is the case, you the employer is the party that will be penalised and the courts’ will not display leniency for ignorance or busyness.
2.0 The Job description
A job is a collection of tasks and responsibilities that an employee is responsible to conduct. Job descriptions are lists of the general tasks and responsibilities of a position.
Typically, they also include to whom the position reports, specifications such as the key responsibilities and qualifications and experience needed by the person in the job and can sometimes includes the salary range for the position.
Job descriptions are usually developed by conducting a job analysis, which includes examining the key tasks necessary to perform the job. The analysis looks at the areas of knowledge and skills needed by the job. A typical job description is used for advertising to attract an employee to fill a position, or to set the boundaries and parameters of the particular position that you want filled.
However, many job descriptions are not framed well and this includes, not worded a job description in a manner such that the employee's performance can be measured and leaving out key flexibility clauses. It is not uncommon for a person to write a position description, hire the employee and then have the employee refuse to do the banking because banking was not incorporated in their job description.
In cases where the dispute has gone legal the employee has a good chance of winning. It’s all in the documentation.
When drafting a job description it is paramount to include a flexibility clause that will allow the employer the right to direct the employee to perform other work that is within their recognized skill set.
3.0 What should I include in job description
Your job description is an important document that needs to set out a number of key matters.
3.1 Purpose of the position
The purpose of the position summarises the key reason the position exists within the organisation and a short paraphrase of duties the incumbent is required to understand and take responsibility for.
3.2 Position reports to
Having stated professional boundaries is an important part of the organisation and employees understanding in who they report to and what they are responsible for. This prevents any misunderstanding which in the event of dispute will work against you if you do not have it documented.
3.3 Key responsibilities
This section of the job description details the main tasks that the employee is accountable and responsible for.
It should include the macro items however some employers like to include the micro detail as well.
Of paramount importance is point four of the example (you may be required to undertake a variety of tasks, both skilled and semi-skilled, or carry out some other task which is not specifically within your traditional role provided the task is within your core skill competencies and legal requirements). This gives you flexibility to direct your employee to undertake other work not detailed in their job description. We are now living in an age of discontinuous change where today’s tasks change tomorrow and this gives you the flexibility to grow with those changes.
3.4 Core Skills
Core skills are those skills and experience that the incumbent will need as a minimum to perform the job in a professional and responsible manner. As such, you need to take particular notice when interviewing a perspective employee in ensuring they really do have these attributes.
Research has discovered that up to 35% of qualifications, memberships and experience written on a resumes are false. This includes Masters and PhD degrees.
Before giving the position to someone reference check carefully. Recently we assisted an Accountant whose employee warranted they had the skills and passed probation and then after probation dropped the ball.
If a perspective employee signs off to say they have these skills and afterwards displays the contrary you have common law and industrial rights that protect you.
3.5 Occupational Health and Safety
Occupational health and safety is a big ticket item of the industrial agenda today. To many lives lost, over 500 lives lost each year to industrial accidents.
Most job descriptions do not contain reference to the employer and employee working within the framework of health and safety and do so to their peril.
By including this clause, by induction and training you are able to demonstrate your commitment to health ad safety.
3.6 Sign off
Sign off demonstrates that the employee has the core skills, experience, and safety awareness to carry out key responsibilities. In the vent of a dispute this is critical.
You can find more information at www.biz-momentum.com
EXAMPLE
ABC ACCOUNTS
POSITION DESCRIPTION
Senior Receptionist
PURPOSE OF THE POSITION:
To effectively and in a timely manner undertake the duties of senior receptionist providing secretarial, clerical, financial & administration services to ABC Accounts. To assist with other duties as directed by your Manager.
POSITION REPORTS TO: Administration Manager
KEY RESPONSIBILITIES:
NO: DUTIES
1. Perform reception duties including answering the telephone in a timely manner, directing client queries to the correct person, screening calls and representing the company in a professional manner.
2. Provide support to the Manager as required including compiling letters, memorandum and reports, screening incoming correspondence and arranging appointments for clients.
3. Process cheques and payment advice associated with the organisation’s creditors, debtors and invoices and other accounts payable and receivable in a timely manner.
4. In addition, you may be required to undertake a variety of tasks, both skilled and semi-skilled, or carry out some other task which is not specifically within your traditional role provided the task is within your core skill competencies and legal requirements.
CORE SKILLS:
1. Minimum of 4 years experience in an accounting firm
2. Minimum of Advanced Diploma of Accounting or other professional education approved by ABC Accounts.
3. Display a professional and courteous manner in representing the organisations core value of excellence in customer service.
4. Ability to remain calm under press
Finding a job is one of the most stressful situations one can find oneself in. If you are looking to land your first position it can be very intimidating. You have no idea what to expect. Your resume can seem thin and you don’t have many networking contacts.That’s not to say that it is not equally difficult to find a new job for the seasoned professional. Explaining a layoff ( or termination) or time off between jobs can be hard and sometimes embarrassing. Having the resources to cover time off between positions is hard for anyone. Finding a good position is the number one goal of anyone looking to find work.There are many more people looking for good jobs then there are positions available. If you are looking for a position, it is very important that your prospective employer notices your application or resume. In order to do that, you need a good cover letter.Cover letters are often overlooked by people when they are looking for a position. They can spend a great deal of money payi
However, many job descriptions are not framed well and this includes, not worded a job description in a manner such that the employee's performance can be measured and leaving out key flexibility clauses. It is not uncommon for a person to write a position description, hire the employee and then have the employee refuse to do the banking because banking was not incorporated in their job description.
In cases where the dispute has gone legal the employee has a good chance of winning. It’s all in the documentation.
When drafting a job description it is paramount to include a flexibility clause that will allow the employer the right to direct the employee to perform other work that is within their recognized skill set.
3.0 What should I include in job description
Your job description is an important document that needs to set out a number of key matters.
3.1 Purpose of the position
The purpose of the position summarises the key reason the position exists within the organisation and a short paraphrase of duties the incumbent is required to understand and take responsibility for.
3.2 Position reports to
Having stated professional boundaries is an important part of the organisation and employees understanding in who they report to and what they are responsible for. This prevents any misunderstanding which in the event of dispute will work against you if you do not have it documented.
3.3 Key responsibilities
This section of the job description details the main tasks that the employee is accountable and responsible for.
It should include the macro items however some employers like to include the micro detail as well.
Of paramount importance is point four of the example (you may be required to undertake a variety of tasks, both skilled and semi-skilled, or carry out some other task which is not specifically within your traditional role provided the task is within your core skill competencies and legal requirements). This gives you flexibility to direct your employee to undertake other work not detailed in their job description. We are now living in an age of discontinuous change where today’s tasks change tomorrow and this gives you the flexibility to grow with those changes.
3.4 Core Skills
Core skills are those skills and experience that the incumbent will need as a minimum to perform the job in a professional and responsible manner. As such, you need to take particular notice when interviewing a perspective employee in ensuring they really do have these attributes.
Research has discovered that up to 35% of qualifications, memberships and experience written on a resumes are false. This includes Masters and PhD degrees.
Before giving the position to someone reference check carefully. Recently we assisted an Accountant whose employee warranted they had the skills and passed probation and then after probation dropped the ball.
If a perspective employee signs off to say they have these skills and afterwards displays the contrary you have common law and industrial rights that protect you.
3.5 Occupational Health and Safety
Occupational health and safety is a big ticket item of the industrial agenda today. To many lives lost, over 500 lives lost each year to industrial accidents.
Most job descriptions do not contain reference to the employer and employee working within the framework of health and safety and do so to their peril.
By including this clause, by induction and training you are able to demonstrate your commitment to health ad safety.
3.6 Sign off
Sign off demonstrates that the employee has the core skills, experience, and safety awareness to carry out key responsibilities. In the vent of a dispute this is critical.
You can find more information at www.biz-momentum.com
EXAMPLE
ABC ACCOUNTS
POSITION DESCRIPTION
Senior Receptionist
PURPOSE OF THE POSITION:
To effectively and in a timely manner undertake the duties of senior receptionist providing secretarial, clerical, financial & administration services to ABC Accounts. To assist with other duties as directed by your Manager.
POSITION REPORTS TO: Administration Manager
KEY RESPONSIBILITIES:
NO: DUTIES
1. Perform reception duties including answering the telephone in a timely manner, directing client queries to the correct person, screening calls and representing the company in a professional manner.
2. Provide support to the Manager as required including compiling letters, memorandum and reports, screening incoming correspondence and arranging appointments for clients.
3. Process cheques and payment advice associated with the organisation’s creditors, debtors and invoices and other accounts payable and receivable in a timely manner.
4. In addition, you may be required to undertake a variety of tasks, both skilled and semi-skilled, or carry out some other task which is not specifically within your traditional role provided the task is within your core skill competencies and legal requirements.
CORE SKILLS:
1. Minimum of 4 years experience in an accounting firm
2. Minimum of Advanced Diploma of Accounting or other professional education approved by ABC Accounts.
3. Display a professional and courteous manner in representing the organisations core value of excellence in customer service.
4. Ability to remain calm under pres
Managing diversity isn’t just a moral and legal obligation, it can present tangible business benefits as well.What is diversity?We in the UK are fortunate to live in a country which is rich in the diversity of its population. Nowadays, your work colleagues might be any age, male or female, from any ethnic, religious or cultural background, married, single or living with a partner of the opposite or same sex, able-bodied or not. This has many advantages, but also presents organisations with the challenge of getting the best out of such a diverse workforce, while at the same time meeting their legal responsibilities. It is therefore important that companies give due consideration to how to achieve this if they want to maintain their place in the market.The moral and legal case for diversityIn the UK:• Women make up half the workforce, but just 9% of management grades and 2% of senior management (The Observer, September 2003)• Ethnic minorities make up just 1.5% of
3.3 Key responsibilities
This section of the job description details the main tasks that the employee is accountable and responsible for.
It should include the macro items however some employers like to include the micro detail as well.
Of paramount importance is point four of the example (you may be required to undertake a variety of tasks, both skilled and semi-skilled, or carry out some other task which is not specifically within your traditional role provided the task is within your core skill competencies and legal requirements). This gives you flexibility to direct your employee to undertake other work not detailed in their job description. We are now living in an age of discontinuous change where today’s tasks change tomorrow and this gives you the flexibility to grow with those changes.
3.4 Core Skills
Core skills are those skills and experience that the incumbent will need as a minimum to perform the job in a professional and responsible manner. As such, you need to take particular notice when interviewing a perspective employee in ensuring they really do have these attributes.
Research has discovered that up to 35% of qualifications, memberships and experience written on a resumes are false. This includes Masters and PhD degrees.
Before giving the position to someone reference check carefully. Recently we assisted an Accountant whose employee warranted they had the skills and passed probation and then after probation dropped the ball.
If a perspective employee signs off to say they have these skills and afterwards displays the contrary you have common law and industrial rights that protect you.
3.5 Occupational Health and Safety
Occupational health and safety is a big ticket item of the industrial agenda today. To many lives lost, over 500 lives lost each year to industrial accidents.
Most job descriptions do not contain reference to the employer and employee working within the framework of health and safety and do so to their peril.
By including this clause, by induction and training you are able to demonstrate your commitment to health ad safety.
3.6 Sign off
Sign off demonstrates that the employee has the core skills, experience, and safety awareness to carry out key responsibilities. In the vent of a dispute this is critical.
You can find more information at www.biz-momentum.com
EXAMPLE
ABC ACCOUNTS
POSITION DESCRIPTION
Senior Receptionist
PURPOSE OF THE POSITION:
To effectively and in a timely manner undertake the duties of senior receptionist providing secretarial, clerical, financial & administration services to ABC Accounts. To assist with other duties as directed by your Manager.
POSITION REPORTS TO: Administration Manager
KEY RESPONSIBILITIES:
NO: DUTIES
1. Perform reception duties including answering the telephone in a timely manner, directing client queries to the correct person, screening calls and representing the company in a professional manner.
2. Provide support to the Manager as required including compiling letters, memorandum and reports, screening incoming correspondence and arranging appointments for clients.
3. Process cheques and payment advice associated with the organisation’s creditors, debtors and invoices and other accounts payable and receivable in a timely manner.
4. In addition, you may be required to undertake a variety of tasks, both skilled and semi-skilled, or carry out some other task which is not specifically within your traditional role provided the task is within your core skill competencies and legal requirements.
CORE SKILLS:
1. Minimum of 4 years experience in an accounting firm
2. Minimum of Advanced Diploma of Accounting or other professional education approved by ABC Accounts.
3. Display a professional and courteous manner in representing the organisations core value of excellence in customer service.
4. Ability to remain calm under pres
Computer training and integrated learning are two different concepts, often associated but very different. Integrated Learning is an alternative to other methods, such as computer training classes, which consider that learning only may occur in separation from other activities.Computer training is the instruction or course whose means of delivery is a computer, either via software or through static applications available online. Computer training courses are designed for individual learning, although some companies have set a computer training class through the Internet.Integrated Learning is integrated by five different components: assess, learn, reinforce, support and validate, all of them components that do not separate education from common activities in the individual's life, including work, travel, leisure, and even housekeeping and other every-day issues.On the other hand, computer training courses are designed in the belief that an individual should only focus his/her mind
Before giving the position to someone reference check carefully. Recently we assisted an Accountant whose employee warranted they had the skills and passed probation and then after probation dropped the ball.
If a perspective employee signs off to say they have these skills and afterwards displays the contrary you have common law and industrial rights that protect you.
3.5 Occupational Health and Safety
Occupational health and safety is a big ticket item of the industrial agenda today. To many lives lost, over 500 lives lost each year to industrial accidents.
Most job descriptions do not contain reference to the employer and employee working within the framework of health and safety and do so to their peril.
By including this clause, by induction and training you are able to demonstrate your commitment to health ad safety.
3.6 Sign off
Sign off demonstrates that the employee has the core skills, experience, and safety awareness to carry out key responsibilities. In the vent of a dispute this is critical.
You can find more information at www.biz-momentum.com
EXAMPLE
ABC ACCOUNTS
POSITION DESCRIPTION
Senior Receptionist
PURPOSE OF THE POSITION:
To effectively and in a timely manner undertake the duties of senior receptionist providing secretarial, clerical, financial & administration services to ABC Accounts. To assist with other duties as directed by your Manager.
POSITION REPORTS TO: Administration Manager
KEY RESPONSIBILITIES:
NO: DUTIES
1. Perform reception duties including answering the telephone in a timely manner, directing client queries to the correct person, screening calls and representing the company in a professional manner.
2. Provide support to the Manager as required including compiling letters, memorandum and reports, screening incoming correspondence and arranging appointments for clients.
3. Process cheques and payment advice associated with the organisation’s creditors, debtors and invoices and other accounts payable and receivable in a timely manner.
4. In addition, you may be required to undertake a variety of tasks, both skilled and semi-skilled, or carry out some other task which is not specifically within your traditional role provided the task is within your core skill competencies and legal requirements.
CORE SKILLS:
1. Minimum of 4 years experience in an accounting firm
2. Minimum of Advanced Diploma of Accounting or other professional education approved by ABC Accounts.
3. Display a professional and courteous manner in representing the organisations core value of excellence in customer service.
4. Ability to remain calm under pres
In the past decade the typical day for an admin is no longer typing letters and memos, making coffee and filing. Admins today may be expected to plan planning meetings and events, coordinate coordinating projects, use desktop publishing, display leadership, and liaison between staff and management and much more. Many admins ask how they can become an exceptional admin, an admin that exceeds expectations. To be exceptional one must go beyond mediocrity. Good enough is simply, not good enough. Here are some tips that may help you go beyond a mediocre admin and excel into an exceptional admin. Work with your boss not for your boss. Build a partnership. Observe your manager’s likes and dislikes. Sit down and ask your boss how they would like things done. Take notes so you know who your boss talks to and who those people are. Be proactive and try to anticipate your bosses needs and possible situations where things may not go as planned. When something has gone wrong and yo
POSITION REPORTS TO: Administration Manager
KEY RESPONSIBILITIES:
NO: DUTIES
1. Perform reception duties including answering the telephone in a timely manner, directing client queries to the correct person, screening calls and representing the company in a professional manner.
2. Provide support to the Manager as required including compiling letters, memorandum and reports, screening incoming correspondence and arranging appointments for clients.
3. Process cheques and payment advice associated with the organisation’s creditors, debtors and invoices and other accounts payable and receivable in a timely manner.
4. In addition, you may be required to undertake a variety of tasks, both skilled and semi-skilled, or carry out some other task which is not specifically within your traditional role provided the task is within your core skill competencies and legal requirements.
CORE SKILLS:
1. Minimum of 4 years experience in an accounting firm
2. Minimum of Advanced Diploma of Accounting or other professional education approved by ABC Accounts.
3. Display a professional and courteous manner in representing the organisations core value of excellence in customer service.
4. Ability to remain calm under pressure and effectively manage multiple tasks and deadlines.
5. Experience in compiling letters, memorandum and reports, making appointments and dealing with sensitive organisational issues with confidentiality and discretion.
6. Able to demonstrate a high level of experience and literacy in computer software applications such as Microsoft Office and computerised accounting software.
7. Able to work within the policies and procedures of ABC Accounts.
OCCUPATIONAL HEALTH & SAFETY STATEMENT
Assist the ORGANISATION to create a safe and healthy working environment by working safely, using equipment provided and following instructions given for health and safety purposes and immediately reporting any unsafe working practices or hazardous working conditions.
I certify that I have read this Position Description have the core skills to carry out these duties contained herein and have had any questions or concerned answered to my satisfaction.
EMPLOYEE SIGNATURE: _______________________________
DATE: ______________________________
EMPLOYER SIGNATURE: _______________________________
DATE: ______________________________
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